What is a Group?
Groups are different types of Participants to your event. This segmentation is helpful to manage the rights and communicate more efficiently to each Group.
By default, there are three Groups
- Attendees
- Speakers
- Exhibitors
Create a Group
It is possible to add more Groups if needed. Click on Add a Group create its name, and choose settings.
Settings: rights
You can then define what each Group can see (People, Exhibitors, Sessions, Items) and who they can talk to (in terms of Exhibitors only). When you are managing the rights for Exhibitor type Groups, you will also have the option to define what information for their booth they can edit, if they are allowed to add Members to their Booth, as well as type and limit of Items they can upload.
For each Group type, custom fields can be created to use as conditions in this section to determine what each Group type is allowed to see in terms of People, Exhibitors, Sessions and Items. To learn how to create custom fields, please refer to:
- How to use custom field for Attendees?
- How to create custom fields for my schedule?
- How to create custom fields on the Exhibitors profiles?
Priority Group
If Participants are in several Groups, only their Group with the highest priority will be taken into account for their rights, appointments and emails. You can change the priority of the Groups by ordering them (the first in the list has the highest priority):
If Participants are in several Groups, only their Group with the highest priority will be taken into account for their rights, appointments and emails. You can change the priority of the Groups by ordering them (the first in the list has the highest priority):
Settings: emails
When you create a Group, you must link it with the default settings of an existing Group. You can of course modify them after.
It also affects the emails that this Group will receive.
None (no email will be assigned) : If you decide not to apply any reference Group to your new Group, do not forget to manually add this Group as the recipient of an activation email:
To know more about e-mails settings, see Who are the recipients of each email?
Deleting a Group
It is not possible to delete the three Groups created by default (Attendees, Exhibitors, Speakers). However, you can delete a Group you created.
You can change the name of these three Groups by default to stick to your event.