Introduction
With the introduction of Communities in Swapcard, exhibitors only need to manage one booth per community, rather than creating a new booth for each event. This means exhibitors fill out most booth details (like name, logo, and social media) once, and it is shared across events within the community. However, some event-specific information, such as booth location or advertising, is still required per event. Organizers can easily reuse exhibitors by importing them between events, streamlining the process and saving time for both parties.
Which information is accessible at Community level?
Name
Description
Logo
Header image
Video header
Background image
Address
Website
Email
Phone numbers
Social networks
Any custom field
Permission to add members
Lead retrieval abilities (if the parameter is set on the Exhibitor itself, this will be taken into account in the whole Community. If the parameter is not set, we’ll take into account the parameter of the Group the Exhibitor is a member of)
Documents and links (as of this release, all the documents and links will be shared with the Community. This means that for all events within the same community, you’ll find all the documents and links that have been created for any event there)
Exhibitor links
All the editing information abilities
Items (Items created for Event A, can be reused for Events within the same Community)
Members, but the person should be also part as the event to be listed as team member of the exhibitor and get access to Exhibitor Center for this event.
Which information is accessible at Event level?
Booth location within the Event
Advertising
How to reuse existing Exhibitors?
Let’s say for Event B you’d like to bring over selected Exhibitors that you created in Event A.
Go to Event A in the Studio and download the Exhibitors as an Excel file
Clean your Excel list so that only the Exhibitors you want to reuse remain
Go to Event B in the Studio, click on Add Exhibitors
Choose the new option Import content already existing in the Community
Upload the Excel file
Please note that in the Studio, when trying to modify an Exhibitor that exists in multiple Events, the Organizer needs to take into account that some edits may have an impact on several Events.
The unique exhibitor profile feature simplifies the process of managing exhibitor booths across multiple events within a community. By centralizing exhibitor data, organizers and exhibitors can save time, reduce repetitive work, and maintain a consistent presence across events, enhancing the overall exhibitor experience.