Participating in an event as an Exhibitor, you might find it useful to access and export, in an XLS file or via API, your team's contacts and generated leads, including any notes, scores, and qualification forms of your team members. This facilitates their upload into another platform, like a CRM system.

With our AI Recommended Leads feature, you can connect with potential clients who have interacted with your team. Once connected, you'll find these valuable contacts, complete with all their detailed information, conveniently organized in the Teams' Contacts Dashboard.

To access your Leads, follow these steps:

Here is how the Teams' Contacts dashboard looks like:

This dashboard display contacts generated through lead recommendations, but it also includes those captured via scanning and other methods, making it a comprehensive resource for your entire team. All interactions performed by the lead are summarized inside the side panel "Interactions".

You can assign a team member to connections to ease the follow-up after events.

You can also add notes, score, and qualifiers and see your team members notes and qualifiers if they agree on sharing it.

Additionally, you have access to the lead's email address to make reaching out easier.

To share your scanned contacts with your Exhibitor team members, follow these steps:

You can export all your leads in a single Excel file (.XLS) at any moment.

You have the ability to Export all leads or Define specific dates and leads to exports.

When you export your team's contacts and leads, you receive an Excel file containing multiple sheets, each organizing your interactions and lead data in different ways. This sheet lists all unique contacts collected during the event and includes:

These tabs offer a detailed and organized view of your event leads, making it easier to qualify, analyze, and export data for post-event follow-up and CRM import.

If you want to keep your CRM continuously up to date instead of re-exporting a file by hand, the Exhibitor Leads API lets you retrieve your team's leads programmatically. It's built on GraphQL and is best suited for automating lead sync into tools like HubSpot, Salesforce, or a custom integration.

The XLS export and the API pull from the same underlying lead data, but they serve different workflows:

The data itself is the same set of contact, lead, and qualification fields described in the export section above — first/last name, job title, company, email, connection method and date, score, notes, and the assigned team member.

The Leads API is read-focused: it's designed to retrieve your team's leads (the myLeads query) and the list of booths/exhibitors you have access to (the myExhibitors query). It does not replace lead capture itself — leads are still generated by scanning, AI recommendations, or manual entry as described above; the API simply gives you a programmatic way to pull that data out.

For teams that want to push data into Swapcard instead — for example, scanning badges from your own in-house or third-party lead-capture app — a separate, related capability (the Exhibitor API) lets you send scan events to Swapcard so they appear as native connections. If that's your use case, mention this to your developer when they review the documentation below.