Historically, Exhibitors were managed by Organizers at Event level. This was rather inconvenient for Exhibitors who had to recreate their Booth for each new event. With Community, Exhibitors will therefore only have to manage one Booth per Community instead of one Booth per Event.
What does that mean?
Organizers will be able to reuse an existing Exhibitor from another Event within the same Community
Exhibitors will have to fill out most of their Booth information only once per Community
Exhibitors will still have to fill some of their Booth information once per Event
Information at Community level
Name
Description
Logo
Header image
Video header
Background image
Address
Website
Email
Phone numbers
Social networks
Any custom field
Permission to add members
Lead retrieval abilities (if the parameter is set on the Exhibitor itself, this will be taken into account in the whole Community. If the parameter is not set, we’ll take into account the parameter of the Group the Exhibitor is a member of)
Documents and links (as of this release, all the documents and links will be shared with the Community. This means that for all events within the same community, you’ll find all the documents and links that have been created for any event there)
Exhibitor links
All the editing information abilities
Items (Items created for Event A, can be reused for Events within the same Community)
Members, but the person should be also part as the event to be listed as team member of the exhibitor and get access to Exhibitor Center for this event.
Information at Event level
Booth location within the Event
Advertising
Reusing existing Exhibitors
Let’s say for Event B you’d like to bring over selected Exhibitors that you created in Event A.
Go to Event A in the Studio and download the Exhibitors as an Excel file
Clean your Excel list so that only the Exhibitors you want to reuse remain
Go to Event B in the Studio, click on Add Exhibitors
Choose the new option Import content already existing in the Community
Upload the Excel file
Please note that in the Studio, when trying to modify an Exhibitor that exists in multiple Events, the Organizer needs to take into account that some edits may have an impact on several Events.