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Embedding a streaming video into Swapcard

This article outlines the different video streaming methods you can use within Swapcard, including live and on-demand video options.

Updated over a week ago

Introduction

Embedding a video stream into Swapcard is a key part of delivering a dynamic and engaging virtual or hybrid event. Whether you're planning live keynotes, simulive panels, or on-demand sessions, selecting the right video integration method ensures high-quality playback, accessibility, and interactivity.

Benefits:

  • Enhance the attendee experience with seamless video playback inside Swapcard.

  • Leverage familiar streaming platforms (YouTube, Vimeo, OBS, etc.) to deliver your content.

  • Enable engagement features like live discussions and Q&A directly within your sessions.


Compatible video methods in Swapcard

Swapcard supports multiple video integration options, depending on your needs:

1. Swapcard Backstage (live only)

Overview:

A built-in studio that allows speakers to go live directly from the platform without requiring external tools.

Best for:

  • Single or multiple speakers

  • Moderated sessions

  • Live interaction (polls, Q&A)

2. RTMP Stream (Third-party tools like OBS, Zoom, Restream, etc.)

Overview:

Use external production tools to stream your session live via an RTMP link provided by Swapcard.

Best for:

  • Professional broadcasts

  • Events with custom branding and production

  • Multi-speaker panel discussions

3. Embedded Video Hosting Platforms (YouTube, Vimeo, or custom iFrame)

Overview:

Embed pre-recorded or live videos from platforms that support iFrame embedding by using a video ID or embed code.

Best for:

  • Simulive or on-demand sessions

  • Hosting on external platforms with native analytics

  • Simple integration without a production tool

4. Video File Upload (Simulive/Pre-recorded)

Overview:

Upload a pre-recorded video file to simulate a live broadcast, with playback beginning automatically at the session start time.

Best for:

  • Simulive sessions with scheduled times

  • Controlled viewing experience

  • Professional videos edited in advance


How to add a video to a session in Swapcard

  1. In Studio, go to your session and click to edit it.

  2. Navigate to the Format & Video section.

  3. Select the desired video format:

    • No video (for in-person)

    • Swapcard Backstage

    • RTMP stream

    • Embedded video hosting platform

    • Video file

    • Roundtable

  4. Follow the on-screen prompts to either:

    • Paste the video ID or iFrame (YouTube/Vimeo),

    • Input RTMP credentials from your external tool,

    • Upload a video file for simulive playback.

Live streaming scenarios

One speaker

Use direct broadcast via YouTube, Vimeo, or any supported iFrame. Copy the video ID or embed code and paste it into Swapcard.

Multiple Speakers

Use platforms compatible with RTMP or iFrame (e.g., OBS, Zoom + YouTube, Restream). Stream to a host platform, then embed that stream into Swapcard.

Pre-recorded and On-demand Videos

If your video is hosted on YouTube, Vimeo, etc.

  • Simply copy and paste the video link, ID, or iFrame into your session.

If your video is not yet hosted

  • Upload it to YouTube/Vimeo or use a tool like Restream to schedule a simulive broadcast and generate an embeddable stream.

On-demand sessions

  • Embed a video that can be watched at any time. Note: session date/time will be hidden from attendees.


Attendee Experience: what users see

Before the session Starts

  • More than 24 hours before: attendees see a "Coming Soon" message with date/time.

    Screen_Shot_2021-03-04_at_1.19.47_PM__2_.png
  • Less than 24 hours before: a countdown appears.

    Screen_Shot_2021-03-04_at_1.20.46_PM__2_.png

Once the session Starts

  • The video appears at the top of the session page.

  • Autoplays on most browsers (Safari requires manual play).

  • Viewers can enter full-screen and engage in Live discussions for interaction.

    Screen_Shot_2021-03-04_at_1.42.13_PM__2_.png

Adding closed captioning for Sessions

Closed captioning is available for RTMP Live stream sessions, Simu-live Pre-recorded Sessions, and Backstage sessions. It is also currently only available in English.

Activating Closed captioning

In the Event app, Attendees only need to click on the CC button available within the player to activate Closed captioning.

Closed captioning AI

Auto-generated artificial intelligence CC, English language only. This is set by default on the player in the Event app. Users can enable it at no extra cost by pressing the CC button embedded in the player.

Closed captioning Professional

  • A powerful AI tool supported by a professional to monitor each Session. The closed captioning professional will be correcting the live closed captions provided with no delay. At the moment this can only be enabled manually and at an extra cost of $250 per Session.

  • We require at least 3 days of advanced notice in order to assign a closed captioning professional to your Session.

  • Specific words can be submitted to teach the AI and assist the professionals to be 100% accurate with the closed captions. Service is only available in English at this time.

  • CC is available for both the Web platform and mobile apps and is also shown within the Studio's preview windows.


Swapcard gives you the flexibility to deliver video content your way—whether it’s live, simulive, or on-demand. By choosing the right streaming method and leveraging tools like closed captioning and live discussion, you can create an immersive and inclusive experience for every attendee. For the smoothest experience, always test your video integration ahead of time and consult with your AV team or event producer if needed.

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