Session preferences allow you to customize and control various aspects of your event's sessions. While preferences can be managed individually for each session, you can also set default session preferences that apply to all newly created sessions.
Default session preferences streamline the process of setting up new sessions by applying a consistent set of settings across all sessions. This ensures uniformity and saves time by eliminating the need to adjust preferences for each session manually.
Please note that they will only apply to newly created sessions.
To update existing session preferences in bulk, you will have to use an excel file.
How to find default session preferences?
Log into the Studio.
Navigate to Content ➡️ Sessions ➡️ Session Settings ➡️ Default Session Preferences.
How to manage your default session preferences?
1. Limit the number of registration
This preference can not be defined in default session preference, but on each session individually.
The limit of number of people who can register for this session can be defined from Studio by enabling this preference and inserting a number, by the import Excel of session, or via the Developer API.
2.Making a session private
From the Studio of your event, go to Content ➡️ Sessions.
Once in the Sessions tab, click on the session you want to make private. Once you are on the session, go to the tab called"Preferences".
Here is where you can choose to activate the "Make the session private" option. When the option is activated, the session is visible only to those registered with it. The option is active when the button is colored and turned to the right (see below).
Selecting specific people to attend the private session
You can hide the Session completely and pre-add all the attendees you want for it.
Enable the option Make this session private
Disable the option Allow all event members to register at event level
Go to the Attendee’s tab for the Session and click +Add One Person or +Add several at once, then copy/paste the email addresses of all of the Attendees you want to register for the session.
Only the selected Attendees will be able to see this Session on their Agendas, however, participants still have the option to unregister for the Session. To block them to unregister from it, you can disable the preference below "Allow all event members to register at event level".
3.Allowing all community members to register at community level
Define here the Community groups who can register or unregister from the session when this session is displayed within the Community.
4.Allowing all event members to register at event level
Define here the Event groups who can register or unregister from the session when this session is displayed within the event.
5.Ask for feedback
Define if people who registered for the session can submit a 5-star rating and a comment about the session. These feedback is only shared with the event organizer, included in the Analytics session report available from Studio. When enabled, registrants receive a notification at the session end time to encourage them to provide a feedback.
6.Onsite access tracking with SwapAccess
Enable badges'scanning at the entrance and/or exit of sessions to record participants" attendance or to control access. To know more click here.
7.Allow overlap
Define if participants are be able to register for sessions if they are already registered for another session at the same time that also has this option disabled.
8.Hide registered people
By default, participants who have registered for a session are displayed on the session page to encourage networking. You can decide to hide the session registrants list, session won't appear neither on the person profile page in "Attending at" section.
9. Enable live interactions
Create a live interaction box for each new session to allow participants to chat, ask questions to speakers, and reply to polls. To know more, click here.
F.A.Q.
F.A.Q.
How to Manage Session Visibility and Access?
Session visibility can cover:
Private sessions: In the Sessions tab, click on the session you want to make private. Once you are on the session, go to the tab called"Preferences".
Here is where you can choose to activate the "Make the session private" option.Sessions visible to certain groups: By default a group can see all sessions (which are not private) of an event. Add a condition, by selecting a custom fields values of sessions that you want make visible to the current group. You can add multiple conditions. Learn more here.
Sessions accessible via custom fields: Whether you decide to divide them by ticket access, Session type, language or location, a Custom field will be the feature that will allow you to filter your list of Sessions. Learn more here.
Effectively managing session preferences is crucial for providing a seamless and engaging experience for your event attendees. By setting default session preferences, you ensure consistency across all sessions, save time, and reduce manual adjustments.
Explore the full potential of session preferences to create a well-organized and interactive event environment.
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