Maximize the impact of your event sessions by leveraging custom fields to tailor session details, improve search functionality, and enhance attendee experience. This comprehensive guide walks you through the process of creating and managing custom fields, enabling you to filter sessions by fields defined by you. Learn how to personalize session details and optimize your event's search capabilities for a seamless and engaging experience.
How to create sessions custom fields
Custom fields are additional fields that allow you to enhance sessions, items, exhibitors, or people profiles with tailored fields for preferences, interests, or any other important information. Creating fields with single or multiple choice formats will allow you to create search filters. To learn more about custom fields, click here.
Follow these steps to access sessions custom settings :
Log into the Studio.
In the Content menu, click on Sessions.
Click on Session settings at the right of the page.
By default, you have 3 sessions custom fields : Type, Location and Topics.
You can also choose to add an existing custom field from other events in your Community.
They are either single choice or multiple choices to enable them to be used as filters for your attendees :
Type can be used to filter the format of your event : in-person, virtual or hybrid.
Location can be used to filter your sessions by rooms, event spaces in your event.
Topics can be used to filter by sessions topics (event-industry, tech, key trends, etc)
You can edit them but not delete them. Therefore they can be renamed, you can choose to add them in the search results, used for AI recommendations and add other values to choose from.
Once you have created your custom field, you can edit it to add the filters and manage the visibility.
Only single and multiple choice custom fields can be used as filters in your sessions.
Once you have created your custom field, you can edit it to add the filters and manage the visibility.
Modify the label to ensure it clearly describes the information the field is intended to capture, making it easier for users to understand and fill out.
Organize your custom fields by adding them to relevant sections. This helps in structuring the data effectively on the user profiles, ensuring that similar information is grouped together and easily accessible
Visible on the Event Pages: when this property is enabled, the field is displayed on the user profile page. It ensures that important information is visible to other event participants, promoting networking and interactions based on shared interests or expertise.
Visible on the Community Pages : when this property is enabled, the field is displayed on the user profile page on the community. It provides consistency in information display across different levels of interaction within the community, enhancing the overall user experience.
Included in the search results: when this property is enabled, the values of this field are taken into account in the search. Be careful not to activate it on many fields, as the results will lose relevance.
Used for recommendations as interest or knowledge:
Interest Fields: These custom fields illustrate what the users are interested in. They are used by the AI to recommend sessions, exhibitors, and other participants with similar interests.
Knowledge Fields: These custom fields illustrate the users’ area of expertise or skills. They help in matching users based on their professional background and expertise.
Utilizing custom fields for recommendations enhances networking by suggesting relevant connections and sessions based on user profiles.
Edit the values only for single and multiple choices custom fields.
Single Choice Fields: Ensure each option is clear and distinct, making it easy for users to select the appropriate value.
Multiple Choice Fields: Allow users to select multiple values, which is useful for fields like skills, interests, or areas of expertise.
Providing well-defined choices helps in accurate data collection and improves the overall user experience by making profiles more informative and useful for search and recommendations.
How to personnalise your sessions with custom fields
Once you've created your sessions custom fields, you can edit them in your sessions details (learn how to create sessions here).
Log into the Studio.
In the Content menu, click on Sessions.
Click on the session you want to edit.
Under Details, you'll see the Information category.
Here you can fill out your session details and add custom fields:
single and multiple choice custom fields will be used as search filters
other types of custom fields will be displayed on the session page
By following these steps, you can effectively enhance your event sessions, providing a more personalized and streamlined experience for your attendees. Custom fields not only improve search functionality but also allow for better organization and presentation of session information. Implementing these practices will ensure your event is engaging, well-organized, and attendee-friendly.