How to create and manage custom fields
Updated this week

What are custom fields ?

Custom fields are fields that help you further customize sessions, items, exhibitors, or people profiles for preferences, interests, or any other valuable information to be categorized within the event app.

They are :

  • Precise: attendees can use custom fields to easily find sessions, people, items, or exhibitors

  • Customizable: you have control over the custom field settings and permissions

  • Time-saving: they give you easier access to information making attendees’ time more efficient

You can use custom fields for the following pages (click on each page name to know how to create specific custom fields) :

What are the different types of custom fields

  • Short text: for brief entries.

  • Long text: for longer entries.

  • Multiple texts: for multiple text entries.

  • Single choice: for selecting one option from a list (e.g., Country or City).

  • Multiple choices: for selecting multiple options from a list (e.g., Group member status or Proficiencies).

  • URL: for links, such as Websites or LinkedIn profiles.

  • Number: for numerical entries like Age.

  • Date: for date entries like Birthday.

  • File: PDF (.pdf), Word Documents (.doc, .docx), PowerPoint Presentations (.ppt, .pptx), Images (.png, .jpg)

Please note that only single and multiple choice custom fields can be used as search filters in your event.

How to create custom fields sections

Custom fields can be divided by sections.

If a custom field doesn't have a section, it's by default in the default "Information" section.

Default "Information" section is always displayed after custom section.

To add a custom field section, just click on the pencil next to any custom field and click on Create new section next to the Section setting.

Suggested and pre-filled custom fields

To ease the workload of event organizers, we prove ready-to-use custom fields that can be seamlessly integrated into your event setup process.

Pre-filled custom fields available:

  • “Country” (single choice) and "Countries" (multiple choices)

Automatically includes a comprehensive list of countries.

Eliminates the need for manual entry, ensuring accuracy and saving time.

Available for People and Exhibitors.

  • "Industry Sectors" (single choice)

Offers a detailed list of various industry sectors.

Customizable to suit specific event themes or focus areas.

Available for People and Exhibitors.

  • "How Did You Hear About Us?" (single choice)

Pre-designed to gather insights on event marketing effectiveness.

Includes commonly used options and allows for custom additions.

Available for People only.

Plus, values are automatically translated according to the event languages enabled. The supported languages for this feature are: en, fr, de, es, it, pt, zh, and ja.

What are the common use cases for custom fields

  • Display custom fields on attendees’ profiles to be filled with key information, such as their expected outcomes for the event (networking, meeting vendors, attending sessions, etc.).

  • Help attendees search and sort the list of participants using custom fields to find interesting profiles to network with based on interests.

  • Make sessions easy to find with relevant custom fields.

Control Field Visibility:

  • Control whether a custom field is visible and editable by attendees.

Boost Search Functionality:

  • Leverage custom fields to create a more powerful search engine that displays valuable event information to attendees.

Streamline Information Access:

  • Save time with pre-filled custom fields available for people and exhibitors.

Targeted Communication:

  • Send reminders and follow-up emails targeting attendees with specific custom field values in their profiles.

Comprehensive Reporting:

  • Find reports under the analytics dashboard that include custom field results.

By using custom fields, you can significantly enhance the event experience for attendees, exhibitors, and organizers alike, making the event more organized, efficient, and personalized.

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