Sessions in Swapcard are key to building a dynamic event that keeps attendees engaged. With features that allow you to integrate live streaming, organize roundtable discussions, and customize details, Swapcard provides the flexibility needed to design the perfect program. This article provides a step-by-step approach to creating and managing sessions, ensuring your event is well-organized and impactful.

Swapcard offers three ways to create sessions to match the complexity and needs of your event:

This method is ideal for creating multiple sessions at once, especially if you need to add extensive details.

For single or specific sessions, you can create them directly in the Studio.

Once the Session is created, you can complete it by adding information such as the topics, the description, the speakers, etc.

The AI-powered assistant gives the ability to seamlessly build session descriptions, providing you with invaluable support and freeing up time for strategic planning.

Also, the tool addresses multilingual challenges by generating accurate translations of session titles, ensuring a globally inclusive event experience.

How does it work?
​Go to Studio ➡️ Sessions ➡️ Select or create one session.

Write your session title, you will see a flag on the right if your event is multilingual. Just click on it and translate your title in all languages set up for your event.

Then, click to write the session description and click on the button "Generate description".

You can personalize your generation by adding some parameters.

You can enrich your sessions by adding a variety of information and resources:

You can customize your session by including header pictures and links. You can also add the custom fields created to your session. (Please ensure that custom fields are defined before you add them to the sessions)

You can add speakers to your session from the attendees list.

For a speaker to appear in the session he is leading and vice versa, he must be attached to this session. There are several ways to do this:

Quick add from a session file:

The speaker in question must already be on the list of participants.

Quick add from a speaker file:

Note* Sessions must be created beforehand.

Mass add by Excel import:

By default, speakers appear in the order they were added to the session.
If you want to change that order, simply use the little drag tool next to the recycle bin icon that appears when hovering over the profile to move speakers up or down the list.

Your speakers can have different types as well. You can simply reorder them under "People > People Settings > Type." Move values up/down as needed by pressing down on the value.

You can add sponsor exhibitors to your sessions from the exhibitors list. To have more information on how to manage exhibitors, click here.

Here you can see the attendees who signed up to your session, add others and even unregister certain attendees.

Here you have the option to link a "main Session" to a "sub-Session".

On the Attendees' side, this is how things are going to look. On one Session, they will see the sub-Session below the main Session, and on the sub-Session, they will see the main Session listed below.

You can attach documents or external links to your sessions.

It is interesting and useful for your attendees to be able to attach documents to sessions of the program: presentations, pictures, documents, etc. The maximum size of the file can be up to 30 MB.

You can either attach an existing document or attach a new one.

Here you can choose to personalize your session's settings. This edits will only apply to the session you're editing. To edit all your future sessions' preferences, you'll have to go to Content ➡️ Sessions, more information here.

Several Sessions start at the same time and you want to define their order of appearance. Not a problem!

Simply define the order of Sessions by changing the start time: in addition to indicating the hour and minutes, specify the seconds to display the Sessions in the desired order.

For example:

Recordings remain visible regardless of format changes to ensures uninterrupted access to session recordings.

Creating and editing sessions in Swapcard empowers you to craft a dynamic and well-organized program tailored to your audience’s needs. By leveraging the flexible tools available—such as AI-powered content generation, customizable session formats, and integrated live interactions—you can design engaging and informative experiences that keep attendees connected and informed.