As an Organizer you can create multiple Meeting Locations to host the different Meetings that will take place during your Event. In addition to the Locations you create on your own, such as meeting rooms or other venues, the list of Locations will also show the different Exhibitor Booths by name or number, as well as a Virtual Location if it applies to your Event.
How to create Meeting Locations
Under the Locations tab you will see a list of the different Locations available for Attendees to hold their Meetings. This list will automatically display, if available, the Locations of the different Exhibitors, as well as the Locations created manually by you as the Organizer.
To add new Locations click on the Add Locations button.
In the next screen, as shown above, you can choose a name for the Location, the meeting capacity and whether it is a virtual or physical space. To keep the Locations organized and make it easier to find them when requesting Meetings, you can also organize them by categories, such as nearby venues or halls.
- Categories enable you to group rooms together. It can be used for places in the same area (floor, hall, zone,...).
- Names help to quickly identify the meeting space. It can be a Booth number or the name of a room.
- The meeting capacity determines the maximum number of Meetings that can occur at the same time at this Location.
- The Virtual toggle allows you to choose between creating virtual meeting spaces, via a video call room, or physical ones. For hybrid Events, it is ideal to have both types of spaces available.
You will be able to edit this information at any time from the detail tab of any Location, and also delete any one of them.
Exhibitor Booths' default capacity
As explained previously, Exhibitor Booths are also available as Meeting Locations. For the purpose of using them as such, you can set the default capacity of the Exhibitor Booths under Location Settings.
By default, it is set to 3, but you can increase or decrease it at your discretion. In addition to that, it is also possible to assign a custom capacity value per Booth. This can be particularly helpful as you might have Exhibitors with bigger Booth that can handle more Meetings at the same time. Please note that these settings can only be altered by Organizers.