Introduction
Why adding a floor plan enhances event navigation
Integrating a floor plan into your event is essential for facilitating smooth navigation and enhancing the overall attendee experience. A detailed and accessible floor plan helps attendees efficiently locate exhibitors, sessions, and meeting points, saving valuable time and reducing the stress often associated with navigating large event spaces. This efficiency is crucial for maximizing attendee engagement with exhibitors, as it allows more time for meaningful interactions rather than being spent on logistics.
Why use our built-in solution
Creating and managing a floor plan shouldn’t be a multi-platform headache. That’s why Swapcard now includes a built-in Floor Plan feature, designed to keep things simple, effective, and all in one place.
This feature is dedicated to organizers on the Starter plan to create their own custom interactive floor plans for their events.
How to use our built-in Floor Plan solution
The feature is accessible from the Studio, inside your event, under the Onsite > Floor plans section in the sidebar.
How to add a floor plan to your event
In your floor plan dashboard
Click on Create my floor plan.
Define a name, and choose a file as the base image.
Now you are ready to start drawing locations on your interactive floor plan.
If you would like to rename your floor plan, you can do so by clicking the Rename button at the top.
How to add locations on your floor plan
Click on Add pin or Add shape the select the shape you would like to add.
Use your mouse pointer to define the position and size of your location
For pins: Click once to define the position.
For shapes: Click the first time to set one corner (e.g. the top-left) of the shape, and click a second time to set the corner on the opposite side (e.g. the bottom-right) of the shape.
Select the type of the location (Session/Exhibitor)
Select the specific location you would like to represent. You can select from a list of the locations that were previously created — see Creating Meeting Locations for exhibitors, and Enhancing Sessions with custom fields for sessions.
Define the other options (size, colors, etc.) then confirm to create.
What your attendees will see as a result
For sessions set in this location, you will see a "Show location on Floor Plan" button under each of those sessions, that will redirect you to the floor plan.
For exhibitors, you will see a similar "See on map" button as well.
How to edit locations
To edit the details of your locations, ensure you are in Edit mode, then click on the location you would like to edit, then make the changes you would like, similar to the creation process.
To reassign the pin or shape to represent a different location, click on the “link” icon next to the location’s name, then select the location you want.
Click save when you are done.
To edit the position of your location, select Move mode then drag-and-drop the location to the desired new position. The changes will be automatically saved in a few seconds, or when you click the Save button at the top.
How to publish your floor plan
Click the Publish button at the top.
Click the Public toggle.
Once it is published a modal will appear informing you that it is done, and that the page is added inside your event. You can always go back to the Pages & menus settings under your event to edit your event’s pages (i.e. the order of the pages, colors, names, etc.)
For more details, see Setting up your event's pages and Creating a WebView page.