💎 This feature is a paid add-on.
Introduction
Checkpoints with SwapAccess allow event organizers to track attendee movement and control access at specific locations like venue entrances or restricted areas. By using the SwapAccess app, organizers can scan badges in real-time for attendance tracking or to restrict entry based on attendee groups. This feature works offline and syncs data when an internet connection is available. The benefit of using checkpoints is enhanced security, accurate attendee tracking, and controlled access, ensuring smooth event operations and comprehensive analytics for better event management.
You will be able to monitor who goes in and out with attendee tracking or utilize access control to limit your attendees based on their group.
How to set up Checkpoints?
Start creating checkpoints in Studio with this seamless process:
Go into SwapAccess menu item.
Click on Create a checkpoint. A pop-up will open, allowing you to specify your checkpoint's details.
There are two different scan modes:
Attendance tracking: this helps you know how many of your attendants entered a specific venue.
Access control by group: this will help you grant access for groups created while building your event (e.g.: meeting rooms for exhibitors only, VIP room, back entrance for speakers only).
If you select Access control by group, you will have to choose which groups will be allowed into the space or venue.
Defining a date and time range allows you to define different access rules according to time, or to get a better segmentation of your analytics per day.
Scanning onsite using SwapAccess
First, you need to have SwapAccess app installed on an iOS device and set up.
Then, you will need to browse through all checkpoints you have created, and select the one to start scanning for.
Click on Browse all checkpoints
2. Associate checkpoints with the device by clicking on the bookmarking button. You can also filter checkpoints by scan mode (attendance tracking or access control).
3. All the bookmarked checkpoints will now appear.
4. Click on a checkpoint to start scanning badges (either in or out).
Every time you scan a new badge, you'll see details on how many scans have already been done.
Supervising the scans done
Once you've created your checkpoints and started scanning attendees, you will be able to track the scans on Studio.
You can also remove a scan if necessary ↘️
How to export Checkpoints data from Studio
You can export their Checkpoint data directly from Studio. With this export organizers can see export the data for every person checked into a Checkpoint.
Follow the steps below to get an Excel export of checkpoint data.
Log into Studio.
Go to Onsite ➡️ Checkpoints.
Click 'Export' in the top right corner of the screen.
Choose to export data for 'All checkpoints' or by 'selected checkpoint,' and download your Excel report."
The download will include one record per person for each Checkpoint. The information accessible in the Studio checkpoint section, such as checkpoint details and attendee information will be part of the export.
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