What's a Meeting Request Rule
Rules are at the heart of the Meeting feature. A Rule is a combination between a Requester Group and a Host Group. For Meeting-purposes, a Group can either be from those that are available by default when you set up your Event (Attendees, Speakers, Exhibitors), or custom Groups that you, as the Organizer, manually set up afterward. For more information on Groups, check: How do Groups work
The Requester sends the Meeting Request Rule, and the Host receives the Meeting Request.
The Organizer creates Rules to define which Group can send a request, and with whom. Rules choice is the first required step of the Meeting feature setup. Meeting Slots and Meeting Locations depend on these Rules.
Setting up Meeting Request Rules
Rule Name: This field is created to provide a name to facilitate the categorization or restrictions to be applied to each type of meeting.
Requesters & Invitees: Select which groups of participants will have the right to send and receive the meeting request according to your preference.
Where and when should they meet?: This field is designed to choose the location in which this category of meetings will be held, either virtual, in a specific physical location, or in a specific booth if an Exhibitor participates.
Meeting request expiration: This field defines the expiration time of the request. It can be set by days or hours but an expiration time lower than 4 hours is unauthorized as it significantly reduce acceptance rates.
Once you have configured your preferences, save your settings , thus a new meeting categorization rule will be created.
Please note that with the Free and Starter plans, you can only create one meeting rule. To know more about our billing plans, click here.