Duplicating an event is a time-saving feature that allows you to create a new edition of a previous event without starting from scratch. This is especially useful for organizations hosting recurring events, as it ensures a consistent experience and preserves key settings. In this article, we’ll guide you through the steps to duplicate an event, explain what elements can be carried over, and outline any add-on or permission-based considerations.
Key Benefits
Save Time: Quickly set up new events using existing templates and settings.
Maintain Consistency: Keep branding, groups, and registration settings intact across multiple editions.
Flexibility: Choose which elements to duplicate, from general information to detailed configurations.
How to duplicate an Event
Duplicating an Event on Swapcard is quite straightforward!
Log in to the Studio
Select the Community under which the Event you wish to duplicate sits
Click on the three-dotted icon on the right-hand side of the Event you wish to duplicate
Click on Duplicate
Then, for the Event that you are about to be creating through duplication, you will be required to pick a name, a start and end date, as well as what should be duplicated.
Some elements, such as advanced branding or custom registration forms, may require specific add-ons or permissions to duplicate. Make sure to check your plan to ensure all desired features are included.
What elements can be duplicated?
General Information (Required): This includes event format, location, description, and hashtags.
Branding (Optional): Colors, logos, and visual elements.
Content Display (Optional): Event home buttons, pages, and layouts.
Groups & Permissions (Optional): Existing participant groups and their permissions.
Sponsors & Advertising (Optional): Copy sponsor data and ad placements.
Custom Fields (Optional): Reuse linked custom fields from the original event.
Registration Items (Optional): Registration forms, ticket types, and terms.
These options allow you to build new event editions with the flexibility to include or exclude specific configurations as needed.
Duplicating an event saves time and ensures consistency across editions. By carefully selecting the elements to duplicate, you can streamline the process and focus on customizing the content that matters most for your next event.
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